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National Events Coordinator for AHA
3 years 3 months ago #1334
by Kate
National Events Coordinator for AHA was created by Kate
Feb 19, 2021 - The Arabian Horse Association is seeking a Full-Time National Events Coordinator. The ideal candidate is someone who is a team player that is innovative, self-motivated and passionate about the industry. If you feel you are the person for this role please send resume and cover letter to cristina.miranda@arabianhorses.org. This position works remotely at least 4 days a week.
PURPOSE OF ROLE:
Member of the Events and Marketing team that assists with all aspects of national events and some aspects of marketing. Contributes to department's overall efforts by accomplishing various tasks as needed. This position will serve as an internal coordinator for all AHA National Events.
PRIMARY RESPONSIBILITIES:
· Serves as a resource for assigned AHA National Events. Works closely with AHA departments on event projects up through and including follow-up needed to ensure projects are completed accurately and on time. Responsible for monitoring deadlines and/or assignments and notifying supervisor and/or respective commissions of problems or issues.
· Prepares agendas, reports, and materials needed for site inspections, planning meetings, and conference calls being responsible for accurate and timely.
· Provides and ensures updates to the website for events are done.
· Oversees the preparation of contracts, travel arrangements and related logistics as needed for all officials, employees, and service vendors for each event.
· Coordinates shipping of all supplies and materials; oversees inventory and storage of supplies and materials.
· Maintains organization of warehouse.
· Provides graphics staff with necessary insertion detail for show program and coordinates production of printed material required including prize list and programs, etc. according to timelines established assuring appropriate proof reading is conducted.
· Serves as the lead on all National Event Programs and Omnibus (prize list)
· Requires travel to events as necessary which may entail travel up to four weeks out of the year.
· Develops and completes and/or coordinates necessary record keeping, reports, minutes, spreadsheets, timelines, reports, etc. for assigned events following departmental standards.
· Prepares on-going event status reports as required; regularly communicates status to supervisor and other respective staff and commissions.
· Organizes Commercial Exhibits for National Events.
· Maintains excellent communication and working relationships with department staff, all other AHA employees, volunteers, customers, committees, commissions, etc.
· Assists other department members by answering phones and processing work during peak times.
· Other duties as assigned.
REQUIREMENTS:
Authorization to work in the U.S.
Authorization to travel internationally
Able to lift up to 50 pounds.
Can walk, stand, and sit for long periods.
Able to work on a computer for long periods.
Able and willing to travel up to 25% of time including some weekends.
Travel is required to all National Shows and Convention.
Able to work weekends and overtime when necessary.
QUALIFICATIONS:
Bachelor Degree in Equine Science, Business or Events; or two years equivalent experience.
Proven experience in planning large multi-faceted special events (preferably within the agricultural industry).
Advanced PC/Software skills through Microsoft Word and Excel.
Ability to work effectively independently and with a team. Cooperation and flexibility of the team is important.
Proven experience working in a fast-paced environment or a non-profit environment.
Outstanding verbal and written communication skills in terms of both internal and external audiences.
Demonstrated aptitude for learning new technologies.
Excellent customer service experience: ability to work with difficult people in difficult situations.
The Arabian Horse Association is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of actual or perceived race, color, creed, religion, ancestry, citizenship status, age, sex, marital status, sexual orientation, national origin, disability or handicap, veteran status, or any other characteristic protected by applicable federal, state or local laws.
PURPOSE OF ROLE:
Member of the Events and Marketing team that assists with all aspects of national events and some aspects of marketing. Contributes to department's overall efforts by accomplishing various tasks as needed. This position will serve as an internal coordinator for all AHA National Events.
PRIMARY RESPONSIBILITIES:
· Serves as a resource for assigned AHA National Events. Works closely with AHA departments on event projects up through and including follow-up needed to ensure projects are completed accurately and on time. Responsible for monitoring deadlines and/or assignments and notifying supervisor and/or respective commissions of problems or issues.
· Prepares agendas, reports, and materials needed for site inspections, planning meetings, and conference calls being responsible for accurate and timely.
· Provides and ensures updates to the website for events are done.
· Oversees the preparation of contracts, travel arrangements and related logistics as needed for all officials, employees, and service vendors for each event.
· Coordinates shipping of all supplies and materials; oversees inventory and storage of supplies and materials.
· Maintains organization of warehouse.
· Provides graphics staff with necessary insertion detail for show program and coordinates production of printed material required including prize list and programs, etc. according to timelines established assuring appropriate proof reading is conducted.
· Serves as the lead on all National Event Programs and Omnibus (prize list)
· Requires travel to events as necessary which may entail travel up to four weeks out of the year.
· Develops and completes and/or coordinates necessary record keeping, reports, minutes, spreadsheets, timelines, reports, etc. for assigned events following departmental standards.
· Prepares on-going event status reports as required; regularly communicates status to supervisor and other respective staff and commissions.
· Organizes Commercial Exhibits for National Events.
· Maintains excellent communication and working relationships with department staff, all other AHA employees, volunteers, customers, committees, commissions, etc.
· Assists other department members by answering phones and processing work during peak times.
· Other duties as assigned.
REQUIREMENTS:
Authorization to work in the U.S.
Authorization to travel internationally
Able to lift up to 50 pounds.
Can walk, stand, and sit for long periods.
Able to work on a computer for long periods.
Able and willing to travel up to 25% of time including some weekends.
Travel is required to all National Shows and Convention.
Able to work weekends and overtime when necessary.
QUALIFICATIONS:
Bachelor Degree in Equine Science, Business or Events; or two years equivalent experience.
Proven experience in planning large multi-faceted special events (preferably within the agricultural industry).
Advanced PC/Software skills through Microsoft Word and Excel.
Ability to work effectively independently and with a team. Cooperation and flexibility of the team is important.
Proven experience working in a fast-paced environment or a non-profit environment.
Outstanding verbal and written communication skills in terms of both internal and external audiences.
Demonstrated aptitude for learning new technologies.
Excellent customer service experience: ability to work with difficult people in difficult situations.
The Arabian Horse Association is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of actual or perceived race, color, creed, religion, ancestry, citizenship status, age, sex, marital status, sexual orientation, national origin, disability or handicap, veteran status, or any other characteristic protected by applicable federal, state or local laws.
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